Managing the Financial Side of Commercial Fleets

Fleet Financials - Current Articles

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January 2018, Fleet Financials - Cover Story

How to Keep Fleet Accident Rates Low

Photo courtesy of Getty Images.

By Eric Gandarilla

Accident rates in the U.S. have been growing in recent years. Fleets now have to use best practices to tackle the increasingly difficult task of keeping their drivers safe while the roads they’re driving on become more dangerous.

Tags: Accident Management, Distracted Driving, Safety, Fleet Safety Program

January 2018, Fleet Financials - Feature

Preparing Fleets for Upcoming Disruptive Changes

Graphic courtesy of Getty Images.

By Tim C. King

Observing technological impacts of other industries may provide insights into how looming changes could redefine fleets. The magnitude of the disruption will be greater than what fleets have faced before.

Tags: Fleet Management, Battery-Electric Vehicles, Autonomous Vehicles, Maintenance Management

January 2018, Fleet Financials - Feature

What Do Fleet Operators Think About Telematics Solutions?

Graphic courtesy of Getty Images.

By Andy Lundin

Use of GPS fleet management systems has continued to grow ever since the technology was introduced to the fleet industry.

Tags: Telematics, GPS Tracking, In-Vehicle Video

January 2018, Fleet Financials - Feature

ARI Pushes for Open-End Leases in Europe

Photo courtesy of Getty Images.

By Andy Lundin

Technological advancements, as well as regulatory changes, may change the criteria of how fleets in Europe will decide between a closed-end or open-end model.

Tags: Leasing, ARI, Europe

January 2018, Fleet Financials - Feature

Centralizing vs. Decentralizing Fleet Responsibility

Photo courtesy of Getty Images.

By Bob Stanton

A fleet manager’s main responsibility is to protect the vehicular asset base of the organization. That base typically touches the entire organization in many ways.

Tags: Risk Management, Outsourcing, Centralizing Fleet, ELD Mandate

November 2017, Fleet Financials - Cover Story

Meet the 2017 Fleet Executive of the Year

Photo courtesy of AFLA.

By Eric Gandarilla

Caryn Helmandollar, group head of risk management for Ferguson plc was named the 2017 Fleet Executive of the Year at the 2017 AFLA Conference at the M Resort Spa Casino in Las Vegas.

Tags: AFLA, Fleet Executive of the Year, CEI Group, Awards

November 2017, Fleet Financials - Feature

Warranty Recovery Costs Remain Flat for 2017

Graphic courtesy of Getty Images.

By Mike Antich

Higher acquisition prices and longer service lives are contributing to a higher total cost of ownership. An under-utilized way to manage fleet costs is to have an effective program to successfully manage warranty recovery.

Tags: Operating Costs, Warranty, Warranty Recovery

November 2017, Fleet Financials - Feature

How to Analyze Your Sourcing Alternatives

Photo courtesy of Getty Images.

By Bob Cavalli

Fleet managers must source a number of products and services related to the operation of a fleet of vehicles. Whether it is the vehicles themselves or programs to help service them, careful analysis of alternatives is critical.

Tags: Vehicle Selection, Outsourcing, Data Analysis

November 2017, Fleet Financials - Feature

Women in Fleet: Intimidated No More

Lori Rasmussen, president and CEO of PARS, Inc. and current WIFM Chair, speaks to attendees at the Automotive Fleet Leasing Association (AFLA) 2017 conference during a Women in Fleet Management session. Photo courtesy of AFLA.

By Daryl Lubinsky

The Women in Fleet Management (WIFM) group has met several of the goals it sought to achieve when it started five years ago, including networking and expertise sharing.

Tags: AFLA, Women in Fleet, Women in Fleet Management

November 2017, Fleet Financials - Feature

How to Achieve Hidden Procurement Savings

Photo couresy of Getty Images.

By Tim C. King

Commonly-accepted procurement best practices typically focus only on short-term savings. For most fleets this overlooks substantial hidden long-term costs and related savings opportunities.

Tags: Lifecycle Costs, Equipment, Procurement

November 2017, Fleet Financials - Feature

How Will Fleet Management Change in 2018 and Beyond?

Graphic courtesy of Getty Images.

By Andy Lundin

Several fleet management experts offer their insights on several topics related to the future of fleet.

Tags: Mobility, Big Data, Safety, Accounting

November 2017, Fleet Financials - Feature

Fleet Leasing vs. Purchasing Decision-Making

Graphic courtesy of Getty Images.

By Tim C. King

There exist hidden opportunities with full-service leasing that are typically overlooked. The attention to financial details can distract from more significant benefits to fleets and their customers

Tags: Leasing, Spec'ing, Lifecycle Costs, Vehicle Purchasing, Cost-Cutting, Procurement

November 2017, Fleet Financials - Feature

How to Avoid Stagnating as a Fleet Manager

Photo courtesy of Getty Images.

By Bob Cavalli

We all, at some point and in some of our endeavors, stagnate, and fleet managers are not immune. Here are some ideas to help fleet managers keep their careers full of new and fresh ideas, and make work a good deal more satisfying.

Tags: Productivity, Time Management, Customer Service

November 2017, Fleet Financials - Feature

NETS 2017 Benchmark Conference

Photo courtesy of Mike Antich.

By Mike Antich

NETS influence grows with record attendance at conference.

Tags: Multinational Fleets, Fleet Events, NETS

September 2017, Fleet Financials - Cover Story

Hidden Liability Exposure of Personal-Use Vehicles

Photo courtesy of Getty Images.

By Andy Lundin

Fleets that are looking to create a solid safety policy should also consider implementing policies that support aspects of personal use.

Tags: Personal Use, Insurance, Safety, Distracted Driving

September 2017, Fleet Financials - Feature

How to Optimize Your Fleet Size

Photo courtesy of Getty Images.

By Tim C. King

It’s more than costs and numbers. Analyses often focus solely on utilization. This inherently limits savings opportunities and also overlooks associated critical best practices.

Tags: Procurement, Lifecycle Costs

September 2017, Fleet Financials - Feature

Improving Fleet Operations Through Risk Management

Photo courtesy of Getty Images.

By Bob Stanton

Taking a holistic approach to safety can yield positive results for fleets. Through a multi-step program, fleets can target specific areas of their operations to reduce risk for their drivers and reduce certain operational costs.

Tags: MVRs, Driver Training, Risk Management, Safety, Telematics

September 2017, Fleet Financials - Feature

Optimizing Fleet Management Through Telematics

Graphic courtesy of Getty Images.

By Eric Gandarilla

The era of fleet management prior to telematics has been described as the art of managing in the dark. The implementation of telematics into a fleet can help shine a light through that darkness through operational improvements.

Tags: Telematics, Geotab, Vehicle Tracking, Azuga

August 2017, Fleet Financials - Feature

Fleet Managers List Top Concerns About Drivers

Photo courtesy of Pixabay.

By Andy Lundin

Some commercial fleet drivers aren’t properly caring for their vehicles, nor are they driving safely, which can raise operating costs and increase risk, fleet managers have told Fleet Financials.

Tags: Drivers, Safety, Preventive Maintenance, Weatherford, Driver Behavior, Risk Management

July 2017, Fleet Financials - Feature

2017 Fleet Executive of the Year Award Nominees

File photo

By Staff

The annual award recognizes exceptional leadership by those in the industry who hold the title of vice president or higher and/or have other responsibilities beyond fleet. Four fleet executives have been nominated to receive the award later this year, which is sponsored exclusively by The CEI Group.

Tags: Fleet Financials, Fleet Executive of the Year, CEI Group, Awards, Fleet Executives

July 2017, Fleet Financials - Feature

Luxury Wholesale Prices Fall in an Overcrowded Market

Data courtesy of Black Book.

By Eric Gandarilla

As manufacturers continue to release new vehicles into the luxury segment, the number of vehicles in the segment has grown. This along with overproduction and higher incentives has led to higher depreciation rates for the segment.

Tags: Black Book, Luxury Vehicles, Used Vehicle Values, Remarketing

July 2017, Fleet Financials - Feature

Ways to Reduce Preventable Accidents

Photo courtesy of Getty Images.

By Andy Lundin

While having a robust fleet safety policy will help prevent accidents from occurring for fleets, technologies, such as telematics, can help also greatly curb preventable accidents.

Tags: Driver Training, Accidents, Safety, Fleet Safety Program, Accident Management, Drivers, Fleet Policies, National Safety Council

July 2017, Fleet Financials - Feature

How to Survive Interdepartmental Politics

Photo courtesy of Getty Images.

By Tim King

A fleet manager interacts with a multitude of internal corporate supporting functions. With all of these interdepartmental requirements, how can you successfully navigate the inevitable conflicting priorities?

Tags: Drivers, Customer Service, Customer Satisfaction, Fleet Executives, How-to Guides

July 2017, Fleet Financials - Cover Story

Identifying the Right Funding Options for Your Fleet

Photo courtesy of Getty Images.

By Bob Cavalli

Good times, tough times, no matter what the economy brings, when you replace vehicles, somebody must get paid. There are a variety of funding options available to fleets; here are some of them, and how to find the right one.

Tags: Leasing, Vehicle Purchasing, Open-End Leases, Closed-End Leases, Financing, Procurement, How-to Guides

May 2017, Fleet Financials - Feature

Types of Driver Reimbursement

Photo courtesy of pixabay.com

By Andy Lundin

There are four types of driver reimbursement models: IRS business mileage reimbursement rate, a fixed allowance, the Fixed and Variable Reimbursement Rate (FAVR), and a hybrid model that uses the FAVR guidelines but delivers the driver payment in a cents-per-mile model.

Tags: Reimbursement, Liability, IRS, MVRs

May 2017, Fleet Financials - Feature

Green Commuter Offers Tesla SUVs to Vanpool Users

Photo of Tesla Model X SUV courtesy of Green Commuter.

By Eric Gandarilla

Through its proprietary technology, Green Commuter is giving its van pool users the ability to rent out their vehicles to neighboring companies that want to supplement their fleets with an additional vehicle during the day.

Tags: Battery-Electric Vehicles, Tesla Model X, Carpooling, Mobility, Mobile Apps

May 2017, Fleet Financials - Feature

The State of Executive Fleet Programs

Graphic courtesy of Getty Images.

By Eric Gandarilla

Recent years have shown that companies still favor executive fleet programs as a way to attract and retain top talent. However, there are also some factors that are driving executive fleet sizes down for some companies.

Tags: Executive Vehicles, TCO, Autonomous Vehicles

May 2017, Fleet Financials - Feature

Red Hawk Fire & Security Bolsters its Safety Program

Photo of Red Hawk Fire & Security fleet vehicle courtesy of ARI.

By Andy Lundin

Driver training modules and a scorecard program helped curb the fleet’s safety concerns.

Tags: Liability, Fleet Management Software, ARI, Safety

May 2017, Fleet Financials - Feature

Driver Reimbursement Perks and Pitfalls

Photo courtesy of Getty Images.

By Andy Lundin

While fleets typically gravitate toward company provided models, there are legitimate reasons they might want to consider utilizing a reimbursement program. However, there are a number of caveats fleets should consider.

Tags: Reimbursement, IRS, Liability, MVRs

May 2017, Fleet Financials - Cover Story

Ways to Reduce Fleet Fuel Costs

Photo courtesy of Getty Images.

By Eric Gandarilla

Even with the current low cost of fuel, fuel continues to account for a large percentage of a fleet’s operating budget. Today, there are a number of strategies companies can implement to reduce the amount of money spent on fuel.

Tags: Telematics, Fuel Management, Alternative Fuels, Rightsizing, Fuel, Payment Cards, Drivers

March 2017, Fleet Financials - Feature

Will Commercial Fleets Embrace Autonomous Vehicles?

Photo courtesy of Waymo.

By Andy Lundin

The safety and productivity gains of autonomous vehicles are appealing, but fleet management companies don't expect fleets to become early adopters of the technology.

Tags: Autonomous Vehicles, Fully Autonomous, Fleet Management Companies

March 2017, Fleet Financials - Cover Story

Best Practices of an Accident Management Program

Photo courtesy of istockphoto.com

By Andy Lundin

Fleets should look for a program that is transparent in what it has to offer.

Tags: Telematics, Accident Management, Safety, Collision Repair, Fleet Management Companies

March 2017, Fleet Financials - Feature

How to Avoid Becoming a Prisoner of ‘Legacy Behavior’

Photo courtesy of istockphoto.com

By Bob Cavalli

“But it works; it’s always worked!” Everyone, at times, becomes a slave to what has worked in the past. That’s how we’ve always done it, we say. But in a rapidly changing fleet world, legacy behavior isn’t always the best way

Tags: Maintenance, Vehicle Replacement, Carsharing, Lyft, Uber

March 2017, Fleet Financials - Feature

How to Stretch Your Fleet Dollars

Photo courtesy of istockphoto.com

By Tim C. King

What can a commercial fleet manager do to get the biggest bang from the finite dollars in an annual fleet budget? What practices or initiatives can be implemented to minimize waste or leverage programs to gain greater efficiencies?

Tags: Asset Management, Fleet Budget, Customer Satisfaction, Efficiency

March 2017, Fleet Financials - Feature

How to Deal With Arbitrary Management Edicts

Photo courtesy of istockphoto.com.

By Bob Cavalli

Fleet managers often must deal with a number of so-called “vehicle experts” within the company, sometimes including those who hold senior management positions. Here’s how to deal with the unrealistic ideas they propose.

Tags: Reimbursement, Cost-Cutting, Safety

January 2017, Fleet Financials - Feature

Balancing Cost Reduction with Productivity Gains

Data captured from telematics devices and other sources can help fleet managers find areas for cost savings beyond the “low-hanging” fruit. Photo: iStock

By Bob Cavalli

Reduce costs? “Why, that will hurt productivity.” Increase Productivity? “That costs money.” Is this true? Here’s how fleet managers can achieve a Zen-like balance between cost reduction and increased productivity.

Tags: Telematics, Productivity, Cost Reduction

January 2017, Fleet Financials - Feature

How Fleets Can Minimize Liability Exposure

Photo courtesy of istockphoto.com

By Andy Lundin

The best practices to limiting liability exposure begins with a good driver screening process and continues all the way to how drivers handle themselves in the event of an accident.

Tags: Liability, Fleet Safety Program, Insurance

January 2017, Fleet Financials - Cover Story

How to Measure Fleet Effectiveness

Photo courtesy of istockphoto.com

By Chris Wolski

Fleet audits or benchmarking can give a clear picture of what a fleet operation is doing well while identifying areas where improvements can be made. The key to success is good data.

Tags: Benchmarking, Audits, Data

January 2017, Fleet Financials - Feature

How to Use the RFP Process to Select the Right Supplier

Graphic courtesy of istockphoto.com.

By Chris Wolski

By planning ahead and having a strong vision of its goals, a fleet can use the request for proposal process as a way to enhance operational effectiveness out of the box.

Tags: Suppliers, Mondelez, Safelite, RFPs

January 2017, Fleet Financials - Feature

Turning Saved Pennies Into Saved Dollars

Photo courtesy of istockphoto.com

By Bob Cavalli

It has been said that a fleet manager’s cost-saving focus should be on the two largest expense categories: depreciation and fuel. But once that has been done, where does a fleet manager look for additional cost reductions?

Tags: Idling, Cost-Cutting, Oil Change, Tire Inflation, Fleet Safety Program

November 2016, Fleet Financials - Feature

How to Improve Your Fleet Safety Program

Photo courtesy of iStockphoto.com.

By Andy Lundin

Consistency and company-wide buy-in of the program will help support the foundations that are put into place.

Tags: Active Safety Systems, Driver Training, MVRs, Fleet Safety Program

November 2016, Fleet Financials - Feature

Cost of Flat Tire to a Fleet Detailed

Photo courtesy of iStockphoto.com.

By Andy Lundin

Fleet Financials’ inaugural tire survey asked fleet managers how much flat tires deflated the bottom line. The answers provided an in-depth look at a perennial challenge.

Tags: Tires, Tire Inflation, Maintenance Costs, AAA

November 2016, Fleet Financials - Cover Story

Meet the 2016 Fleet Executive of the Year

Photo courtesy of Jake Dean

By Chris Wolski

Dean Foods’ vice president of transportation has modernized the milk products fleet by improving safety, increasing efficiency, and adding alternative-fuel vehicles.

Tags: Fleet Executive of the Year, AFLA, Awards, CEI Group

November 2016, Fleet Financials - Feature

How to Reduce Vendor Fees and TCO

Photo courtesy of iStockphoto.com.

By Bob Cavalli

Although total cost of ownership is usually thought of in terms of fixed and variable vehicle expenses, vendor fees play a role as well. Here are some strategies fleet managers can use to reduce both.

Tags: Maintenance, Accident Management, Payment Cards, TCO, Fleet Management Companies, Operating Costs

November 2016, Fleet Financials - Editorial

Exciting Advances in Driver Risk Assessment Are Now Available

Smolda

By Wayne Smolda

New tools are available that can help fleets more closely monitor fleet driver behavior, better identify high-risk drivers, and improve the bottom line.

Tags: CEI Group, MVRs, Predictive Analytics, Risk Management, Driver Behavior

September 2016, Fleet Financials - Feature

3 Calculations to Determine Personal Use Charges

Photo courtesy of istockphoto.com

By Fleet Financials

It’s every fleet manager’s responsibility to develop a fair, equitable, but proper personal use charge policy. There are a number of ways to do so to make certain that both the driver and the company are treated fairly.

Tags: Personal Use, IRS, Taxes

September 2016, Fleet Financials - Feature

Putting the Brakes on Poor Mileage Reporting

Photo courtesy of iStockphoto.com.

By Craig Powell

While expense fraud related to mileage is often unintentional, whether it’s deliberate or not it can cost companies with fleets millions of dollars in overpayments. The good news is there are simple ways to combat it.

Tags: Mileage Reports, Fraud, IRS, Regulations, Taxation, Reimbursement

September 2016, Fleet Financials - Cover Story

Meeting the Challenge of Depreciation

Photo courtesy of Blake Bobit.

By Chris Wolski

While depreciation is the biggest fleet expense, there are steps fleet managers can take before purchasing a vehicle, while it’s in the fleet, and when it’s being remarketed that can make this expense manageable.

Tags: Depreciation, Vehicle Purchasing, Open-End Leases, Procurement

July 2016, Fleet Financials - Feature

Ergonomic Do’s and Don’ts of Cargo Handling

Graphic showing the proper positioning to handle cargo and equipment courtesy of DECKED.

By Andy Lundin

Improper lifting, pushing, pulling, holding, carrying, or throwing is the leading cause of workplace injury. There are steps fleets can take to improve workplace ergonomics.

Tags: Ergonomics, Decked, Cargo Management, Payload

July 2016, Fleet Financials - Feature

2016 Fleet Executive of the Year Nominees Announced

File Photo

By Staff

Four fleet executives have been nominated for the award that recognizes exceptional leadership. The CEI Group-sponsored award will be presented at the 2016 AFLA Conference in San Diego in September.

Tags: Fleet Financials, Fleet Executive of the Year, Fleet Executives, Awards, CEI Group

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