Managing the Financial Side of Commercial Fleets

Fleet FAQ? Fuel Management

Q. What to look for in a fuel card?

January 16, 2018, by - Also by this author

A. Not all fuel cards are the same. Here are some popular criteria that fleet managers use when selecting a card program:

ACCEPTANCE: Choose a fuel card that can be used at the widest array of stations, so your drivers can fill up anywhere and have the ability to choose the lowest-priced station.

SERVICE: Do not disregard the importance of knowledgeable and friendly customer service representatives, available 24/7 to answer your questions.

MOBILE APPS: Some cards come with apps that offer the ability to monitor your credit line, purchasing activities, card status and more while on the road. Others offer the ability to easily find the closest fuel stations, the cheapest prices, service merchants and stations offering specialty fuels.

ONLINE TOOLS: Can you quickly activate and deactivate cards, set limits to automatically control and alert you on fuel, service and convenience store spending from your desktop or mobile device? Can you pay online and view back invoices?

SECURITY: Choose cards that offer the ability to use driver identification numbers to track unauthorized spending or easily manage lost or stolen cards, with email alerts triggered for any rule exceptions to better manage your fuel spending.

VIEW DATA AND REPORTS: Stop chasing down receipts and manually updating your accounting systems. Choose a fuel card with an online management system that allows you to easily view all your fuel transactions.

Author Bio

Bernie Kavanagh

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Senior Vice President and General Manager

A 27-year fleet professional, Bernie Kavanagh currently serves as Senior Vice President and General Manager of Large Fleet at WEX Inc. He joined the company in 1996 and his career has been a steady progression of increased sales and marketing responsibility. Kavanagh serves on industry related boards and is a frequent speaker at payment industry conferences focusing on fuel trends and technology in the payment space. He earned a bachelor’s degree from the College of New Jersey and is an active member of NAFA, AFLA, NCSFA and AALA. Prior to joining WEX, Kavanagh held a number of roles with Enterprise Rent-A-Car and Enterprise Fleet Management.

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